Open Positions:
Section 7.01 (From NJ Host 2026 Bylaws)
The following is the description of that trusted servants are elected from the New Jersey Host Committee membership. Each of which is, in relative to the duties of its position, entitled to the Right of Decision as described in Concept 3 of the 12 Concepts for World Service. This means that each Chair and Co- Chair has great freedom in how they choose to fulfill the duties of their position. However, it is understood that each Chair will give a report of their plans, decisions, and actions at each Bid Committee meeting and that adequate consultation with the Host Committee Officers will inform any important decisions and actions. “This ‘Right of Decision’ should never be made an excuse for failure to render proper reports of all significant actions taken; it ought never be used as a reason for constantly exceeding a clearly defined authority, nor as an excuse for persistently failing to consult those who are entitled to be consulted before an important decision or action is taken.” (Excerpt from Concept 3, A.A. Service Manual.)
Suggested minimum length of sobriety: 5 years. Responsible for the overall functioning of the Host Committee. Must be able to dedicate a large amount of personal time to the commitment. Should have a solid understanding of A.A.’s 12 Steps, 12 Traditions, and 12 Concepts of World Service. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Holds all elected committee members accountable for the duties of their position and ensures that all tasks are accomplished. In the event the committee votes to relieve a member of their elected position, it is the Chair’s responsibility to inform them of the committee’s decision. Should be well informed of activities of each service position chair and any sub-committee that is formed. Creates the agenda for general committee meetings as well as steering meetings. Opens general committee meetings and conducts the meeting in an orderly manner and consistent with our bylaws, by recognizing members entitled to the floor, limiting discussion to one person at a time, keeping the meeting focused on the topic at hand, calling the question on all motions properly made and seconded, and announcing the results of all votes. Informs group of upcoming meetings and changes. Acts as a liaison, with Secretary, between the committee and EACYPAA Advisory Council. Acts as one of the four signers on the bank account. Holds one of two keys to the committee’s P.O. Box. Is an owner/moderator of the group’s electronic message board. Responsible for mentoring and developing the role of the Co-Chair. Responsible for submitting the final financial statements, registration records, hotel records, and all final reports to the Advisory Council with sixty days of the close of the convention.
Suggested minimum length of sobriety: 5 years. Assists Chair with the overall functioning of the committee as well as provide support when needed. Should have a working knowledge of A.A.’s 12 Steps, 12 Traditions, and 12 Concepts of World Service. Assists Chair with ensuring that all tasks are accomplished. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. When Chair is not present, facilitates the steering and general committee meeting and accepts full responsibilities of the Chair. In the event the committee votes to relieve the committee Chair of their elected position, it is the Co-Chair’s responsibility to inform him or her of the committee’s decision. If the Chair’s position is vacated for any reason, the Co-Chair will immediately rotate into the position of Chair for the duration of the term.
Suggested minimum length of sobriety: 2 years. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Should assist Chair with ensuring all tasks are being completed on schedule. Will collect elected positions and subcommittee reports and prepare the agenda for the Host Committee business meetings. Keeps accurate minutes of all committee meetings, including exact wording for all motions, as well as points of discussion. Answers all correspondence whether written or electronic promptly and in the spirit of the committee; making the Chair, Co-Chair, and Treasurer aware of any pressing correspondence immediately. Will check the committee P.O Box on a regular basis as well as prior to the business meetings. Responsible for emailing approved minutes to committee and the EACYPAA Advisory Secretary. Responsible for acquiring minutes and reports from all sub-committee meetings to keep on file. At each committee meeting, reads the previous meeting’s minutes. Keeps attendance at each meeting (and informs Chair of absences, contingent on the attendance policy). Maintains a current contact list of all committee members and positions held. Responsible for furnishing information from previous minutes upon request. Will assist in cross-committee communication and cooperation. Will oversee and maintain committee Google Docs or equivalent. Responsible for mentoring and developing the position of the Alternate Secretary. Runs the Host Committee meeting in the absence of the Chair and Co-Chair.
Suggested minimum length of sobriety: 5 years. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Should have a working knowledge of A.A.’s 12 Steps, 12 Traditions, and 12 Concepts of World Service. Should have experience managing large budgets. Responsible for administration of all monies and financial records of the Host Committee. Keeps an up-to-date financial report, closely tracking income and expenses. Ensures that all bills are paid on time and reconciles bank accounts monthly. Conveys monthly financial reports to the Advisory Chair and Secretary, as well as upon request. Shall have bank records, financial records, checkbook, and cashbox at every Host Committee Meeting. Shall assist and advise all subcommittees and officers when a budget needs to be created. Acts as one of four Registered Agents on the bank account. Shall be responsible for all merchant, vendor, or financial accounts needed for the Host Committee. Will produce a proposed budget to the Advisory Council prior to the Mid-Year Advisory-Host Campout. Will produce final financial statements and reports to Advisory Council Treasurer no later than 90 days after the Conference. Will work to obtain any tax exemption status, state or federal, needed. Is responsible for mentoring and developing the role of the Alternate Treasurer.
Suggested minimum length of sobriety: 3 years. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Should have experience managing contracts and vendors. Responsible for working with the Advisory Council to negotiating Hotel contracts and making amendments as necessary. Is the point of contract and representative of the Host Committee with Hotel prior to, during, and following the conference in all dealings and conflicts. Develops a budget for Hotel related costs with the assistance of the Treasurer. Coordinates with subcommittees and members to fulfill the Hotel specific needs for the conference. Reports monthly to the Host Committee the room block status, rooms booked, and other related Hotel items. Will report to the Chair at the closing of the conference Responsible for developing the role of Hotel Co-Chair.
Suggested minimum length of sobriety: 2 years. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Will serve as the Chair of the Outreach Subcommittee overseeing and facilitating the function of the Outreach Subcommittee. Responsible to develop and implement an outreach plan that for the state of New Jersey, and Eastern Region of the United States, adhering to current A.A. guidelines regarding anonymity. Responsible for outreaching for all committee functions. Should maintain a good reputation and act as a representative of this committee both in conduct at AA gatherings and online. Responsible for mentoring and developing the role of Outreach Co-Chair
Suggested minimum length of sobriety: 3 years. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee and experience attending YPAA conferences and conventions. Responsible for developing the final program for the conference. Vets all potential speakers at the conference for the main meetings, panels and workshops for the conference. Presents selections to the Host Committee for approval. If vacancy need to be filled for panels or meetings, may select speaker under the guidance of the Third Concept. Oversees the transportation and accommodations of all traveling speakers to conference site. Coordinates the pre-conference event at the conference. Cooperates with the Hotel Chair and Graphics Chair for the publication of the conference program which is submitted to Advisory Council for approval. Works closely with outreach chair and events chair in selecting speakers for events throughout the year.
Suggested minimum length of sobriety: 2 years. Should have experience managing large projects with an aptitude to adhering to deadlines. Should have service experience in a leadership role as well as experience within the New Jersey Bid Committee. Responsible for the oversight of Registration functions prior to, during, and after the conference. Develop and maintain a database tracking registrations with registrant information and associated payments. Immediately deposits monies collected to the Treasurer for their review. Corresponds with all registrants confirming their registration to the conference. Cooperates with Outreach Chair and Web Chair to ensure those positions and committees have needed registration information. Reports registration numbers to the Committee on a monthly basis. Oversees the staffing and performance of the Registration table at the conference including but not limited to the handling of the money, registrants receiving all items needed in their registration bag or equivalent, and addressing any issue which may arise associated with Registration. Reports to the Program Chair important statistics for the Roll Call at the conference. Will report necessary information to the Chair at the close of the conference for the Host Committee’s final report to advisory.
Suggested minimum length of sobriety: 6 months. Responsible for coordinating Al-Anon and Ala-Teen participation at the convention. Will assist Program Chair in developing activities and meetings targeted to those participants.
Suggested minimum length of sobriety: 1 year. Welcomes new members to the committee and helps familiarize them with the committee structure and procedures. Guides new members to other available service opportunities on the committee. Carries out duties delegated by the Secretary. In the absence of the Secretary, accepts full responsibilities of the Secretary. If the Secretary’s position is vacated for any reason, the Alternate Secretary will immediately rotate into the position of the Secretary for the duration of the term.
Suggested minimum length of sobriety: 3 years. Should have experience managing large budgets and committee service experience. Confirms the accuracy of all Treasurers’ reports. Carries out the duties assigned by the Treasurer and assists in maintaining true financial records. In absence of the Treasurer, accepts responsibilities of the Treasurer. If the Treasurer’s position is vacated for any reason, the Alternate Treasurer will immediately rotate into the position of Treasurer for the duration of the term.
Suggested minimum length of sobriety: 6 months. Responsible for collecting flyers, documents, merchandise, audio/video files, publications, and any other items that will help preserve the committee’s history. Responsible for providing Advisory Archivist with collection for convention archives.
Suggested minimum length of sobriety: 1 year. Responsible for all Audio and Visual equipment needs for the convention and Host Committee events. Works with Hotel Chair to ensure the Host Committee has proper equipment for all meetings panels, and events at the conference. Responsible for set up and preparation of all such Audio and Visual needs as well as breakdown and return of all equipment. May recruit team to ensure the proper set up and maintenance of any equipment problems at the convention.
Suggested minimum length of sobriety: 24 Hours. Solely responsible for ensuring the EACYPAA banner remains in the custody of the Host Committee. If stolen, the guardian is responsible for leading the march against the perpetrator.
Suggested minimum length of sobriety: 6 months. Serves as the point of contact and liaison between the Host Committee and all potential Bid Cities. Responsible for developing Host Committee relationships with Bid-Cities for the purpose of supporting this year’s conference and growing strong candidates for future Host Committees.
Suggested minimum length of sobriety: 1 Year. Maintains the Host Committee Bylaws and makes amends when properly voted upon. Responsible for making sure the committee operates within the Host Committee Bylaws. Also is responsible for helping interested committee members in better understanding the operation of YPAA as a whole.
Suggested minimum length of sobriety: 6 months. Responsible for publishing all Host Committee events and EACYPAA outreach on social media. Guards the online and social media presence of the Host Committee to keep these platforms free of any prejudice and controversy which may injure any committee or a member. Should police our digital presence and act, if needed, as a representative of the Host Committee.
Suggested minimum length of sobriety: 3 months. Responsible for developing a plan to include AA members who identify as belonging to commonly regarded to as minority populations within the AA community such as LGBTQIA+, foreign language speaking, and other ‘under-represented’ populations. Works with the Program Chair to host meetings and panels at the convention serving those groups. Works with the Outreach Chair to reach those communities.
Suggested minimum length of sobriety: 6 months. Responsible for planning, coordinating, and delivering entertainment at the conference such as dances, comedy shows, open mics, etc. Work with Audio/Visual Chair and Events Chair to secure DJs and any other needed personnel or equipment.
Suggested minimum length of sobriety: 2 years. Should have service experience within the South Jersey and/or New Jersey Bid Committee. Responsible for hosting events that promote awareness of EACYPAA XXII, the New Jersey Host Committee, unity, and recovery. Coordinates event budgets with the Treasurer. Develops ideas for events and arranges/oversees all aspects of such events, including but not limited to: place, date, time, speakers, costs, refreshments, music, etc. Works closely with Outreach and Graphics Chairs to produce outreach materials for all scheduled events. Recruits volunteers to help organize and run all events. Should have a working knowledge of AA’s 12 Traditions to ensure all events are in accordance with those traditions. Is responsible for mentoring and developing the role of the Events Co-Chair.
Suggested minimum length of sobriety: 1 year. Recruits volunteers to help organize and run all events. Carries out duties dictated by the Events Chair. In the absence of Events Chair, accepts the full responsibilities of the Events Chair. If the Events Chair’s position is vacated for any reason, the Events Co-Chair will immediately rotate into the position of the Events Chair for the duration of the term.
Suggested minimum length of sobriety: 6 months. Responsible for coordinating Host Committee outreach at meetings and events taking place outside of the state of New Jersey. Corresponds and coordinates outreach efforts with AA entities at the National, Regional, State, and City levels. Assists the Outreach Chair in duties as appointed. Guards the online and social media presence of the Host Committee to keep these platforms free of any prejudice and controversy which may injure any committee or a member. Should police our digital presence and act, if needed, as a representative of the Host Committee. If the Outreach Chair position is vacated for any reason, the External Outreach Chair will immediately rotate into the position of the Outreach Chair for the duration of the term.
Suggested minimum length of sobriety: 6 months. Responsible for coordinating Host Committee outreach at meetings and events taking place inside of the state of New Jersey. Corresponds and coordinates outreach efforts with AA entities at the Area 44 and Area 45, District, Intergroup, and Homegroup levels. Guards the online and social media presence of the Host Committee to keep these platforms free of any prejudice and controversy which may injure any committee or a member. Should police our digital presence and act, if needed, as a representative of the Host Committee.
Suggested minimum length of sobriety: 6 months. Has access to a computer with appropriate digital technologies (Adobe Photoshop and Adobe InDesign or equivalent). Designs and produces all appropriate material requiring graphics (which may include flyers, banners, tickets, t-shirts, newsletters, etc.). This is a time-intensive position; the Graphics Chair should be comfortable adhering to deadlines. Works closely with the Events, Merchandise, and Outreach Chairs to support their graphic needs. Works with the Web Chair to post fliers of upcoming events to the website.
Suggested minimum length of sobriety: 3 months. Obtains A.A. Grapevine literature when necessary. Also encourages committee members and any interested party to submit stories to the A.A. Grapevine.
Suggested minimum length of sobriety: 6 months. Responsible for organizing and staffing, developing a budget and plan, for the hospitality suite at the conference. Will assist Events Chair as needed in accommodating food and beverage for Host Committee events. Oversee and arranges transportation of speakers to site. Point of contact for attendees regarding transportation or parking inquiries.
Suggested minimum length of sobriety: 1 year. Acquires knowledge of how to carry out the duties of the Hotel Chair. Carries out duties delegated by the Hotel Chair. In the absence of the Hotel Chair, accepts duties of the Hotel Chair. In the event the committee votes to relieve the Hotel Chair of their elected position, or if the Hotel Chair’s position is vacated for any reason, the Hotel Co-Chair will immediately rotate into the position of Hotel Chair for the duration of the term.
Suggested minimum length of sobriety: 6 months. Obtains literature from GSO and The A.A. Grapevine Office when necessary. Responsible for the literature at our events and at conference. Ensures that literature and Grapevine materials (or subscriptions) are available for purchase or distribution at committee events, as the committee deems appropriate. Encourages participation and submissions to Grapevine. Also responsible for the monthly EACYPAA Host Committee newsletter.
Suggested minimum length of sobriety: 1 Month. Responsible for enthusiasm and vivacity at tables during other YPAA conferences and events. Coordinates with Events Chair, Outreach Chair, and Registration Chair to support those endeavors. Duties may include, but not limited to, breakout dance parties, rap battles, singalongs, and chanting. Subcommittee should maintain and practice the spirit of the 11th Tradition, which they attract rather than promotion.
Suggested minimum length of sobriety: 1 year. Working closely with Graphics Chair, creates lines of merchandise to be sold by the committee at events and online. Works with the Treasurer to formulate the budget for merchandise as well as researching and obtaining quotes when necessary. Delivers all monies and invoices to the Treasurer with proper documentation when necessary. Keeps accurate record of and maintains committee inventory. Is responsible for overseeing the transportation and sale of merchandise at events, other conferences, and at EACYPAA. Responsible for designing memorabilia for registration packets.
Suggested minimum length of sobriety: 6 Months. Acquires knowledge of how to carry out the duties of the Merchandise Chair. Carries out duties delegated by the Merchandise Chair. In the absence of the Merchandise Chair, accepts duties of the Merchandise Chair. If the Merchandise Chair position is vacated for any reason, the Merchandise Co-Chair will immediately rotate into the position of the Merchandise Chair for the duration of the term.
Suggested minimum length of sobriety: 1 year. Highly suggested that the person has worked all 12 steps. Responsible for reminding the committee of the spiritual aspect of our service work. Responsible for opening and closing meetings with a prayer or appropriate reading. Calls for a prayer during heated debate, ever reminding us of our primary purpose.
Suggested minimum length of sobriety: 1 year. Acquires knowledge of how to carry out the duties of the Program Chair. Carries out duties delegated by the Program Chair. In the absence of the Program Chair, accepts duties of the Program Chair. If the Program Chair position is vacated for any reason, the Program Co-Chair will immediately rotate into the position of the Program Chair for the duration of the term.
Suggested minimum length of sobriety: 1 year. Acquires knowledge of how to carry out the duties of the Registration Chair. Carries out duties delegated by the Registration Chair. In the absence of the Registration Chair, accepts duties of the Registration Chair. If the Registration Chair position is vacated for any reason, the Registration Co-Chair will immediately rotate into the position of the Registration Chair for the duration of the term.
Suggested minimum length of sobriety: 3 months. Responsible for being the line of communication between those attending committee meetings digitally and in-person.
Suggested minimum length of sobriety: 6 months. Responsible for the safety and security of all attendees at the conference. Will enforce site policies on smoking or vaping at the convention. Will form a security team, who will be properly outfitted, to ensure the duties of their post.
Suggested minimum length of sobriety: 1 year. Should have a working knowledge of the 12 Traditions and 12 Concepts. Responsible for the Host Committee’s efforts to fulfill service opportunities within the A.A. General Service structure by communicating with Area 44 general service structure including Northern New Jersey Intergroup. Will attend or delegate attendance to Area, District, and Intergroup meetings as necessary.
Suggested minimum length of sobriety: 1 year. Should have a working knowledge of the 12 Traditions and 12 Concepts. Responsible for the Host Committee’s efforts to fulfill service opportunities within the A.A. General Service structure by communicating with Area 45 general service structure including South Jersey Intergroup, Cape Atlantic Intergroup, and Central Jersey Intergroup. Will attend or delegate attendance to Area, District, and Intergroup meetings as necessary.
Suggested minimum length of sobriety: 6 months. Communicate with, outreach to, and accommodate the Special Needs community. Responsible for obtaining ASL and foreign language interpreters for the conference. Will accommodate those with physical limitations at events and the conference.
Suggested minimum length of sobriety: 1 year. Acts as the liaison between the Host Committee and Sober Living/Treatment facilities. Actively invites and accommodates getting said facilities to events throughout the year. Responsible for commitments accepted by the Host Committee in relation to such facilities. Should encourage involvement and participation by members of such facilities with the Host Committee.
Suggested minimum length of sobriety: 6 months. Should plan regular unity events or activities to promote and support the unity of the Host Committee. Will support any committee or member who needs assistance.
Suggested minimum length of sobriety: 3 months. Recruits and maintains a list of volunteers for the conference to assist with any set-up or execution of duties on site.
Suggested minimum length of sobriety: 6 months. Should have prior experience with website design and implementation. Responsible for maintaining up-to-date website content, including but not limited to, all outreach and events materials, in adherence with A.A. Traditions. Works together with the Events, Graphics, and Outreach Chairs to make sure all outreach/events materials are posted and removed from the website in a timely matter. Works together with Secretary to make sure minutes of all committee meetings are posted within one week of approval. Maintains the email system and promptly updates whenever there is a change in the committee roster. Monitors incoming committee email correspondence through the website and forwards all incoming correspondence to the committee or relevant members. Responsible for mentoring and developing the role of Web Co-Chair.
Suggested minimum length of sobriety: 6 months Elected by third legacy procedure. Should have prior experience with website design and implementation. Carries out duties delegated by the Web Chair. In the absence of the Web Chair, accepts duties of the Web Chair. In the event the committee votes to relieve the Web Chair of their elected position, or if the Web Chair’s position is vacated for any reason, the Web Co-Chair will immediately rotate into the position of Web Chair for the duration of the term.
Must have desire to stop drinking. Must attend one business meeting before having the right to vote. Members at Large are not elected; they are recognized after stating their desire to be a Member at Large and having furnished their name to the Secretary.